A
common time management problem is spending too much time
on low value tasks and too little time on what really
matters. Task scheduling with Achieve Planner helps
you work more effectively, because it is based on sound
time management principles.
1. Capture, organize, and manage your projects & tasks
Effective time management requires
that we write things down so we can stop using our
memory to keep track of things. Achieve Planner provides
a system that allows you to capture, organize, and
manage everything that you need to do using hierarchical
(multi-level) outlines.
All your "to-do"s are stored as either
projects (the outcomes), or as tasks (the
action steps.) Achieve Planner uses tree-like outlines,
which means you can break-down large items into smaller
steps using as many levels as you need.
Separating projects from their tasks
means that your Projects list will be smaller,
easier to organize and manage, and will give you an
overview of all the outcomes you are working on.
Focusing on outcomes and not just actions helps you work
more effectively throughout the day, increasing your
personal productivity in ways you may not have foreseen.
You can store all the details as tasks
and have easy access to them when you actually need
them.
You can prioritize your projects &
tasks using the ABCD priority system. This will help you
apply the 80/20 rule and spend more time on your most
important/valuable tasks. You start by giving each item
in your list one of four priority values:
A - Very important items that you
need to get done
B - Important items that you
should do, but not as important as the A's
C - Items that you may want to do
at some point, but not right now
D - Items that are not important
enough to do at all
Next, look at all your A items and
select the top five to ten most important items and give
them a rank. A1 for the most important, A2 for the next
most important, and so on.
When you complete all
your ranked A items, you simply go through your
remaining A's and re-rank the next top five to ten items.
You can always adjust priority values if the need
arises.
Once you finish all your A's, you go through your B's and
C's and choose the next set of A's. Then you just start
the process again.
Achieve Planner uses
customizable color-codes for each priority level, and
you can use ranked ("A1") or unranked ("A") priority
values.
This task scheduler saves
you time by automatically shifting priority values
as you add or drag items before/after existing items.
You can even remove "gaps" between priority values with a
simple command.
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